Chief of Staff | Deeptech AI Startup

Job Title: Chief of Staff

Location: San Francisco, CA

Base Salary: Flexible

Backed by $9M in funding from top VCs like NEA and General Catalyst, our client is a Deeptech AI research lab.

The team consists of multiple professors, serial entrepreneurs, and AI researchers from Stanford, Harvard, Google Gemini, and Microsoft Research who have previously build and sold multiple NLP companies.

Position Overview:

Our client is seeking a highly motivated and versatile Chief of Staff to join their team. This role is critical in supporting the executive leadership and ensuring the smooth operation of our fast-paced, innovative environment.

Key Responsibilities:

• Act as an extension of the co-founders, helping them prioritize tasks and ensuring timely completion of all responsibilities
• Manage and prioritize the founders’ schedule, ensuring efficient use of time and resources
• Prepare briefings for executive meetings, including research on attendees and relevant background information
• Oversee and coordinate cross-functional projects, ensuring alignment with company goals and timelines
• Assist in organizing promotional events, AI research dinners, and hackathons
• Help manage follow-ups with contacts, maintaining detailed records in Hubspot
• Conduct research on high-value contacts for executive meetings
• Assist in content creation and marketing initiatives, coordinating with relevant team members
• Assist in the recruiting process by reaching out to candidates per week, managing our applicant tracking system (Ashby), and coordinating with the team and recruiting firms to move candidates through the hiring pipeline
• Handle miscellaneous operational tasks and respond to emails as needed

Qualifications:

• Bachelor's degree required; advanced degree preferred
• Ability and willingness to work from our San Francisco office 5 days a week
• 4+ years of experience in a fast-paced, high-growth environment, preferably in tech or AI
• Excellent organizational and project management skills
• Strong written and verbal communication abilities
• Proficiency with task management CRM systems (e.g., Linear and Hubspot)
• Ability to understand and communicate complex technical concepts
• Demonstrated ability to work effectively with senior executives and cross-functional teams
• Self-starter with a proactive approach to problem-solving

Preferred Experience / Skills:

• Former founder or Chief of Staff
• Understanding of AI and ML concepts
• Experience in customer-facing roles or sales support
• Familiarity with content marketing and event planning

Benefits:

• Opportunity to work at the forefront of AI technology
• Collaborative, in-person work environment with daily standups and company dinners
• Exposure to top-tier talent and industry leaders
• Potential for rapid growth and development in a high-impact role