Chief of Staff | Office of the CEO

Before we get started:

We'd love to talk with you regardless of your qualifications or years of experience. If you believe you’d be a great fit for this role, we invite you to apply even if you do not meet all points on the job description.

Who we are:

Ingenio is a global media and technology company developing products that provide guidance on love, relationships, career, and life overall. We are passionate about connecting people with the world’s best advisors and content to empower everyone to live happier lives. Ingenio offers the world's largest portfolio of over 25 marketplace and media brands in the spiritual and emotional wellness space – led by flagship brands such as Keen and Horoscope.com in the US, Questico and AstroTV in Germany, Purple Garden in Israel and Ukraine, The Circle in the UK, and Kang in France.

How you’ll be impactful:

We are seeking a Chief of Staff to join our team. The Chief of Staff will dive in and operate as the ‘right hand’ to the CEO, developing, organizing, and directing all planning and strategy activities across the 12-person management team, while serving as a thought partner and special projects lead for the organization.

Please note: This role will be required to be in our SF office at minimum 2x/week (Tuesdays & Wednesdays)

What you’ll be doing:

• Support the long-term strategic planning process and organize and administer annual planning process
• Act as a steward of the rhythm of the global business and continually seek to refine processes and create efficiency in a proactive way that drives change
• Manage the quarterly objectives & key reporting processes
• Manage and facilitate key global projects - Collaborate on definition, organize and communicate to stakeholders, monitor progress, and create milestones to ensure high quality execution
• Communicate and create transparency around actions, deliverables, projects at the executive team level, driving accountability within the broader group
• Create and maintain relationships across the business to enable leadership success
• Identify necessary points of interaction/knowledge sharing between different departments/teams
• Proactively identify opportunities to add value to the organization
• Be the eyes, ears, and voice of the CEO when she is not able to be present
• Take point on planning of executive team offsites and major meetings to ensure agendas and activities align with current and future business needs
• Create (or manage the creation of) key presentations (board decks, all-hands decks, and other important company touch points)
• Nurture a culture of humility, ownership, and challenging limiting beliefs across our multinational organization
• Provide structure and focus for broad, ambiguous ideas that the executive team is exploring and bring forth recommendations for action in a timely manner

What you’ll need to be successful:

• 2-4 years of pre-MBA management consulting, IB, business operations or strategy experience
• Ability to work with a diverse range of stakeholders across various functional disciplines to understand their respective challenges and motivations
• The gravitas and EQ to influence leaders
• Proven ability to ‘manage ahead’ and balance multiple balls in the air
• Confidence and communication skills to work with both exec team members as well as more junior team members
• Ability to prioritize across different needs and manage up or down when required
• Natural bias toward action and getting the job done
• Scrappy and resourceful, able to identify and knock down barriers to execution
• Major self-starter that feels comfortable presenting to an executive suite
• Highly organized and productive especially under high-pressure, time-sensitive scenarios
• Detail-oriented and enjoy distilling high level ideas into tactical steps
• Advanced Excel skills and ability to maintain complex spreadsheets

Perks & Benefits:

• Friendly, talented, collaborative and entrepreneurial team
• Premium medical, dental, and vision insurance
• Generous holiday and PTO policies (including Birthday PTO!)
• Summer Fridays
• 401k matching program
• Lunch
• Technology stipends
• Wellness allowance
• Training and development opportunities and allowance
• Fun and inclusive digital, and (in the future) in-person events
• Employee groups - DEI committee, fun committee, wellness group and more

Pay Transparency:

The US base salary range for this full-time position is still being determined. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits.

This role does not offer visa sponsorship or support for H-1B, OPT, or other work visas. Candidates must already possess valid work authorization to be eligible for this position.

Why Ingenio:

Our growing team of over 400 employees is powered by our diverse perspectives and company core values:

• We are humble. We believe the best result is achieved by leveraging others’ perspectives
• We think like owners. We make decisions that optimize for the greater good of the organization
• We challenge limiting beliefs. We are at our best when we identify and shatter status quo expectations

Ingenio is an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.