Chief of Staff

Chief of Staff

Our client is seeking a sophisticated and experienced Chief of Staff to provide high-level support to a company founder managing both personal and professional tasks with discretion, efficiency, and strategic insight.

Responsibilities

• Serve as the principal's primary point of contact and provide high-level support managing personal, household, and professional tasks with discretion and efficiency.
• Maintain an awareness of the executive's obligations to anticipate needs and proactively address potential issues.
• Oversee complex calendar scheduling, appointment setting, and sophisticated travel logistics.
• Plan and execute social gatherings, philanthropic events, and other special occasions, liaising with vendors and ensuring flawless execution.
• Oversee all aspects of household operations, including maintenance, inventory, security, and staff supervision, ensuring the home runs smoothly and efficiently.
• Negotiate contracts and agreements with vendors and service providers, ensuring favorable terms and high service standards.
• Support the management of household finances, including budgeting, invoice management, and coordination with financial advisors and family office personnel.
• Conduct research and manage high-level special projects as needed, providing strategic input and ensuring successful outcomes.
• Handle sensitive information and run confidential errands with the utmost care and discretion.
• Provide strategic support to the Principal's priorities and initiatives, contributing to decision-making and project management.
• Develop and implement systems and processes to enhance efficiency across personal and professional domains.

Qualifications

• Minimum of 10+ years of experience in assistant/household management roles, with 5+ years of experience supporting a C-Suite executive or private principal.
• Exceptional organizational and leadership skills, adept at managing multiple tasks and projects in a fast-paced environment.
• Strong negotiation skills with experience in managing contracts and vendor relationships.
• Excellent written and verbal communication skills, demonstrating polish and professionalism with a wide array of external parties.
• Strong problem-solving skills and highly adaptable, with a strategic mindset and the ability to anticipate and address needs proactively.
• Trustworthy, reliable, discreet, and able to handle last-minute requests and changing circumstances with grace and efficiency.
• A self-starter who consistently executes at a high level, with the ability to inspire and manage a variety of internal and external parties.
• Spanish (conversational or fluent) preferred.
• Bachelor’s Degree preferred.

Schedule

Generally, Monday – Friday, 9:00 am to 5:00 or 6:00 pm, with flexibility to work additional hours and weekend days as needed.

Compensation

Base compensation of $180,000 - $200,000 with excellent benefits offered (annual discretionary bonus, fully paid healthcare, 401(k), PTO, paid holidays, etc.). The principal is committed to offering competitive compensation for the right candidate.

To Apply

Please submit a resume and cover letter for consideration at www.mahlermatch.com; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Our Story

Mahler Private Staffing works with America's leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates, as well as we know our clients, so we can make lasting, long-term placements.