Business Operations Assistant
What You'll Do
Play an important role in contributing to the overall functioning of the office by providing operational and project-level support to local Operations, Finance and HR teams and the Hub Leader, Global Services Boston. Areas of support include but are not limited to:
- space utilization and general office space projects
- planning and implementing company sponsored events, e.g. Service Day, Milestone Anniversary Celebration, holiday party, monthly Toasts recognizing new hires and quarterly staff meetings
- working with the finance team on analysis and reporting as well as event and meeting card reconciliation
- Assist with the coordination of the Functional Affiliation Network and Inclusion Accelerator committee.
YOU'RE GOOD AT
• Create, track response and analyze results for various office wide surveys
• Assist with affiliation events - work directly with the events manager on tasks such as but not limited to location research, registration website build, and participant tracking, decor & giveaway purchasing, post-event budget reconciliation and survey management
• Assist with administrative tasks related to occupancy such as updating floorplans, monitoring office occupancy, creating day locker assignments project
• Provide support to internal operations for a variety of internal projects. Collaborate with Local Finance and HR teams on various projects as needed
• Provide support with planning of various office events - staff meetings, monthly new hire recognition events, social impact meetings. Assist with the development of PowerPoint decks for these events
You Bring (experience & Qualifications)
• Strong attention to detail
• Strong oral/written communication
• Ability to work independently, strong dedication and organizational talent
• Flexibility, resilience, reliability, and absolute trustworthiness
• Ability to maintain confidentiality at all times and exhibit good judgement
• Must meet Co-op program requirements of the current college/university academic department. Student must be approved by college/university to participate in the program.
• Must be able to work full-time (40 hours a week) during the full duration of the program
YOU'LL WORK WITH
A fun and supportive team. You will be exposed to different teams/departments and aspects of the business.
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