Business Operations Assistant

What You'll Do

Play an important role in contributing to the overall functioning of the office by providing operational and project-level support to local Operations, Finance and HR teams and the Hub Leader, Global Services Boston. Areas of support include but are not limited to:

• space utilization and general office space projects
• planning and implementing company sponsored events, e.g. Service Day, Milestone Anniversary Celebration, holiday party, monthly Toasts recognizing new hires and quarterly staff meetings
• working with the finance team on analysis and reporting as well as event and meeting card reconciliation
• Assist with the coordination of the Functional Affiliation Network and Inclusion Accelerator committee.

YOU'RE GOOD AT

• Create, track response and analyze results for various office wide surveys

• Assist with affiliation events - work directly with the events manager on tasks such as but not limited to location research, registration website build, and participant tracking, decor & giveaway purchasing, post-event budget reconciliation and survey management

• Assist with administrative tasks related to occupancy such as updating floorplans, monitoring office occupancy, creating day locker assignments project

• Provide support to internal operations for a variety of internal projects. Collaborate with Local Finance and HR teams on various projects as needed

• Provide support with planning of various office events - staff meetings, monthly new hire recognition events, social impact meetings. Assist with the development of PowerPoint decks for these events

You Bring (experience & Qualifications)

• Strong attention to detail

• Strong oral/written communication

• Ability to work independently, strong dedication and organizational talent

• Flexibility, resilience, reliability, and absolute trustworthiness

• Ability to maintain confidentiality at all times and exhibit good judgement

• Must meet Co-op program requirements of the current college/university academic department. Student must be approved by college/university to participate in the program.

• Must be able to work full-time (40 hours a week) during the full duration of the program

YOU'LL WORK WITH

A fun and supportive team. You will be exposed to different teams/departments and aspects of the business.