Chief of Staff to the Superintendent/President

DESCRIPTION

Napa Valley College is seeking an individual with demonstrated administrative skills to join an outstanding team of faculty, staff, and administrators to provide high quality programs and services to our district, our community, and most importantly, our students.

The incumbent in this position will be serving as an operational leader, strategic advisor, and connector, who ensures the effective execution of institutional priorities through an equity-minded lens; supporting governance processes; strengthening government and community relations; manages policy alignment; and facilitating communication across internal and external stakeholders. 

This job reports to the Superintendent/President. This is a full-time, 12-months-per-year, confidential-administrative position. The salary has an appropriate placement on Range 15 of the current Administrative/Confidential salary schedule. Initial salary placement is $7,208 to $7,947/month, with future steps up to $10,143/month. Placement on the salary schedule is commensurate with experience. The college offers a fringe benefit package including medical, dental, vision, disability and life insurance, employee assistance program, and retirement system membership. Assignment includes 20 paid holidays, 22 vacation days, and 12 days sick leave annually.

DUTIES AND RESPONSIBILITIES

Essential Functions - Coordinates the preparation of Board agendas, meetings, and retreats for the purpose of ensuring transparency, legal compliance, and inclusive access to college governance processes. - Acts as a conduit between leadership and stakeholders for the purpose of increasing transparency and trust. - Oversees board policies and administrative procedures for the purpose of ensuring relevance, legal compliance, and alignment with institutional goals. - Advises on governance dynamics and political issues for the purpose of supporting informed, equity-minded decision-making. - Collaborates on communication strategies for the purpose of amplifying the college’s mission and addressing equity gaps. - Collaborates with stakeholders on policy development and implementation for the purpose of fostering inclusive participation and mitigating disparities. - Develops advocacy strategies and coalition partnerships for the purpose of influencing policy outcomes that support student access, equity, and success. - Engages with community leaders for the purpose of cultivating collaborative relationships and managing political landscapes. - Manages board election timelines and processes for the purpose of supporting fair representation and adherence to democratic practices aligned with the college’s values. - Partners with the Public Information Officer for the purpose of ensuring transparent, equity-centered communication. - Provides timely updates to leadership on government and policy developments for the purpose of informing equity-based institutional decision-making. - Serves as legislative liaison for the purpose of advancing Napa Valley College’s mission, equity priorities, and the needs of historically underserved student populations at local, state, and federal levels. - Serves as liaison for legal communications and public records requests for the purpose of upholding institutional integrity, public trust, and the equitable application of policies and laws. - Supports budget development for the President’s Office for the purpose of ensuring fiscal responsibility and strategic alignment with equity goals. - Supports messaging and crisis communications for the purpose of reinforcing institutional values and building community trust.

Other Functions - Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

JOB REQUIREMENTS

Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; providing strategic counsel; navigating politically sensitive situations with tact and diplomacy; excellent written, oral, and presentation skills; and drafting policy documents, procedures, and governance materials.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: principles of business management and public administration; understanding of governance structures, regulations, and board processes; familiarity with participatory governance; local, state, and federal legislation; policy trends; institutional planning processes; project management; effective strategies for building partnerships with elected officials, community-based organizations, and other external stakeholders; communication strategies, media relations, and crisis communication. 

ABILITY is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize a variety of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; working with constant interruptions; working with detailed information/data; diffusing argumentative behavior; displaying tact and courtesy; multitasking; organizing tasks; setting priorities; working as part of a team; working extended hours; maintaining high confidentiality; and demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background of community college students.

Responsibility

Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; monitoring expenditures and verifying availability of funds; overseeing cash transactions. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to significantly impact the organization's services. Work Environment: The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 70% sitting, 20% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience:  Job-related experience with increasing levels of responsibility.

Education:  Bachelor's degree from an accredited institution in job-related area. Certificates and Licenses:  Valid CA Driver's License & Evidence of Insurability.

Continuing Education/Training:  Maintains Certificates and/or Licenses. 

Clearances: - Criminal Background Clearance. - Tuberculosis Clearance. Title 8, USC, Section 1324-A requires verification of eligibility for employment in the United States. Desirable Qualifications  - Master’s degree from an accredited institution in public policy, education, or job-related field. - Experience in legislative affairs or government relations.

APPLICATION PROCEDURE

A. Applicants must complete the online application through SchoolJobs.com. All elements of the application, including the education and work experience sections and supplemental questions must be submitted in order for the application to be considered complete. Napa Valley College evaluates candidates based on the information provided in the online application only. Do not attach resumes and cover letters. 

Internal applicants are still required to submit a complete online application for this position. This includes the submission of transcripts. 

B. Applicants must attach the following to complete the application process: Legible copies of transcripts verifying college work, degrees, and conferral dates (official transcripts required on offer of employment). Transcripts without the degrees and conferral dates will be deemed incomplete. 

Foreign Transcripts: Napa Valley College requires that individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement, even if the foreign transcript has previously been accepted by a different college or university in the United States. Foreign transcripts must be evaluated by one of the organizations approved by the State of California, Commission on Teacher Credentialing. Please click here (Download PDF reader) for a list of approved organizations. 

It is important that your application reflect all of your relevant education and experience. Please note that applications will be rejected if no work experience is listed, or if other required application fields are missing or incomplete. Transcripts are the only attachments allowed so we may verify that the minimum education qualification has been met. 

All required application materials must be submitted no later than 11:59 p.m. Pacific Time on the filing deadline. Please do not submit material not requested. Application materials submitted become the property of Napa Valley College and the Office of Human Resources, Training & Development cannot copy, return, or transfer material to other positions. Any expenses incurred in connection with the initial interview will be the responsibility of the candidate. The college will reimburse certain travel expenses associated with second interviews (if applicable), depending on distance of travel. 

The District will not accept materials by e-mail, fax, or mail for this position. 

SPECIAL ACCOMMODATIONS: 

If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Office of Human Resources, Training & Development. 

Napa Valley College, an Equal Employment Opportunity Employer, maintains a drug-free workplace and requires that employees abide by that policy. 

For more information, contact the Office of Human Resources, Training & Development: 

2277 Napa-Vallejo Highway   Napa, CA 94558   (707) 256-7100   jobline@napavalley.edu   For technical support, contact NEOGOV at (855) 524-5627.