Chief of Staff

The Deamer Group and Southface Institute

Chief of Staff

Position Summary

Southface Institute is a nonprofit 501(c)(3) organization leading the way toward a sustainable, equitable and healthy built environment for all. We are excited to partner with them in its search for a Chief of Staff. This is a full-time permanent hybrid opportunity (2 days in office). Please submit a resume and cover letter to apply.

Position Overview

The Chief of Staff (CoS) is a key strategic advisor and right-hand person to the CEO, responsible for ensuring the executive office functions efficiently and effectively. This role involves overseeing cross-departmental projects, optimizing internal processes, and acting as a bridge between the executive team and other stakeholders. The CoS plays a pivotal role in managing the flow of communication, driving key initiatives, and ensuring alignment with the organization's strategic objectives.

Key Responsibilities

• Strategic Planning & Execution: Assist the CEO in the development and execution of Southface’s strategic priorities. Track progress and ensure alignment across departments.
• Project Management: Lead and coordinate special projects and initiatives from the executive office, ensuring timely completion and delivery of key outcomes.
• Communication: Serve as a key point of contact for internal and external communications, filtering and prioritizing incoming requests to the CEO.
• Meeting Preparation & Follow-Up: Prepare agendas, reports, and presentations for leadership meetings. Ensure follow-up on action items and decisions.
• Cross-Functional Collaboration: Work closely with department heads to ensure organizational alignment and facilitate communication across the leadership team.
• Operational Support: Manage the day-to-day administrative and operational activities of the CEO’s office, including scheduling, meeting coordination, and travel logistics.
• Leadership: Provide leadership in setting the tone for company culture, guiding the executive team in fostering a positive and productive work environment.
• Crisis Management: Assist the CEO in managing urgent or sensitive matters, ensuring that responses are well-coordinated and aligned with initiative and organizational goals.

Benefits

• Salary commensurate with experience
• 7 days of Paid Time Off annually (prorated in your first year)
• 4 paid holidays annually
• Excellent medical insurance benefits
• 403(b) retirement plan with company match
• Continuing education and professional development
• Flexible work schedule with ability to work from home
• Organizational culture that highly values the contributions and character of its employees

Schedule

• Monday through Friday
• Hybrid/Flexible scheduling
• :30 a.m. to 5:30 p.m.
• Occasional evening or weekend hours.

Qualifications

• Bachelor’s degree in business administration, Management, or a related field (MBA preferred)
• • years of experience in a strategic advisory or management role
• -7 years of experience working with budgets
• -5 years of public speaking experience
• Proven ability to manage cross-functional teams and large-scale projects
• Excellent communication and organizational skills
• Strong analytical thinking and problem-solving abilities
• Ability to work in a fast-paced, high-pressure environment.

Background Checks and Employment

• Pre-employment background checks are conducted on final candidates.
• Southface Institute is a Drug-Free Workplace and an Equal Opportunity Employer.