Chief of Staff

Executive Assistant/Chief of Staff (Remote, Eastern US Time Zone)

Overview

A dynamic and highly-opinionated VIP seeks a skilled and dedicated Executive Assistant/Chief of Staff to provide top-level administrative support and coordination for various business, personal, and philanthropic endeavors. This fully remote position requires a highly-organized and proactive individual who thrives in a fast-paced environment and is comfortable managing a wide range of responsibilities.

Responsibilities

Coordinate and manage VIP's calendar and schedule, including prioritizing appointments and resolving scheduling conflicts

• Manage and prioritize email correspondence, ensuring timely responses and appropriate follow-up
• Act as a liaison between the VIP and internal/external stakeholders, maintaining clear communication and strong relationships
• Organize and maintain digital and physical files, databases, and records
• Conduct research and prepare briefings, reports, and presentations
• Plan and execute special projects and events, managing timelines and coordinating with vendors
• Handle personal and business-related tasks as needed, such as coordinating travel arrangements, processing expense reports, and managing household staff
• Anticipate the VIP's needs and proactively identify opportunities to optimize workflows and processes
• Maintain strict confidentiality and discretion with sensitive information
• Remain flexible and adaptable to changing priorities and demands

Requirements

• Bachelor's degree or equivalent experience in a related field
• Minimum 5 years of experience as an Executive Assistant, Chief of Staff, or similar role supporting a high-level executive or VIP
• Excellent organizational, time management, and communication skills
• Proficient in Microsoft Office Suite and collaboration tools such as Google Workspace
• Demonstrated ability to handle complex situations with patience, diplomacy, and discretion
• Resourceful and proactive problem-solver with the ability to work independently
• Experience working remotely and managing virtual communication
• Must be located in Eastern US Time Zone