Protomer | Chief of Staff and Executive Assistant
Job Description
At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees work to discover and bring life-changing medicines to those who need them, improve disease management, and give back to communities through philanthropy and volunteerism. We're looking for people determined to make life better for others.
Organization Overview
At Lilly, we serve an extraordinary purpose. We make a difference for people globally by discovering, developing, and delivering medicines to help them live longer, healthier lives. We also develop creative solutions to support communities through philanthropy and volunteerism.
Role Overview
- This position provides critical project and administrative support in a dynamic, fast-paced environment in Pasadena, California. It is not a remote or hybrid role.
- The qualified candidate must manage projects, site initiatives, use various Lilly software and scheduling systems, and collaborate cohesively with colleagues across multiple business units and sites.
- Supports the head of the Pasadena site and serves as chief of staff to the VP of Protomer team, assisting with procurement, scheduling, planning, execution, and meeting tracking.
- Requires coordination with business unit colleagues, administrative assistant community, internal/external partners, and vendors.
- Needs a proactive, organized, detail-oriented team player with a strong sense of engagement and urgency to complete tasks.
Responsibilities
Provide Administrative Support to the VP of Protomer and Chief of Staff (50%)
- Provide administrative support for the VP of Protomer
- Manage emails and interactions, schedule meetings, and handle requests for the VP
- Calendaring, meeting coordination, and primary support to the site head
- Maintain calendars, organize meetings, travel, and expense reports
- Serve as a site concierge, coordinate conference rooms, answer correspondence, and arrange travel
- Process expense reports, perform additional scheduling duties
Projects Tracking and Support (50%)
- Act as a liaison with regards to operational processes
- Update internal team timelines and task trackers, take meeting minutes, and coordinate seminars
- Purchase chemicals and supplies, prepare metrics, track budget, and lead key meetings
- Own SharePoint sites, Teams pages, and databases as assigned
Basic Qualifications
- Bachelor's degree
- Candidates must be legally authorized to work in the United States
Additional Preferences
- Working 5 days/week in Pasadena office with typical working hours 8 AM to 6 PM
- Support C-suite and be responsive as needed, including evenings and weekends
- Bachelor's degree in a science discipline highly preferred
- 5 years of administrative assistant/business support experience in Biotech/Pharma preferred
- Project management skills, flexible to changes, travel booking, and complex meeting scheduling experience
- Professional demeanor, excellent communication skills, and ability to work in a fast-paced, multitasking environment
- Collaborative, attentive to detail, problem solver, experience supporting multiple individuals, and ability to maintain confidential information
Additional Information
- Base salary range $53,250-$101,200
- Company bonus eligibility, comprehensive benefit program, including 401(k), pension, vacation benefits, medical, dental, vision, and prescription drug benefits
- Equal opportunity employer supporting individuals with disabilities – for accommodation request email Lilly Human Resources
- EEO/Affirmative Action Employer, employee resource groups supporting diversity and talent development
